Licensing updates for Microsoft Flow & PowerApps

  • 14 October 2019

Starting from 1st of October, Microsoft have implemented a significant change to their Power Platform licensing model; today we will review the impact this will have on current Flow and PowerApps users who are already availing of the limited capabilities included in O365 plans. It’s important to understand what the changes are, how they will affect you, and what action needs to be taken. 

Firstly, the significant changes to the O365 PowerApps & Flow licenses are as follows:

  • The SQL, Azure and Dynamics 365 connectors listed below will be reclassified from Standard to Premium. A standalone PowerApps or Flow plan license is required to access all Premium connectors, which is an additional cost. This will result in a need for an additional licence purchase of either PowerApps App Plan, PowerApps Plan 2, Flow Plan 1 or Plan 2, depending on functionality needed. They may also be a requirement to add extra capacity based on your business needs.  

If you are not currently using these services then no action is required; you will start on the new model if you decide to start running these services.

However, if you are currently utilising these resources, then it is possible to ask Microsoft to extend your current licensing terms until 1st of October 2020, or the expiration of your current Online Service term. There is some urgency to request this extension, as it needs to be made before 31st of December 2019.

Our recommendation: If you are not currently using these services, no action is needed, but if you are using O365 PowerApps and/or Flow services, and will be affected by the changes below, open a service request on your O365 tenant (see guide) and request an extension to your current licensing model.  

  • Newly defined Premium Connectors:
    • Azure Application Insights
    • Azure Automation
    • Azure Blob Storage
    • Azure Container
    • Azure Cosmos
    • Azure Data Factory
    • Azure Data Lake
    • Azure DevOps
    • Azure Event Grid
    • Azure Event Grid Publish
    • Azure File Storage
    • Azure IoT Central
    • Azure Kusto
    • Azure Log Analytics
    • Azure Log Analytics Data Collector
    • Azure Queues
    • Azure Resource Manager
    • Azure SQL
    • Azure SQL Data Warehouse
    • Azure Table Sorage
    • Dynamics 365
    • Dynamics 365 Customer Insights
    • Dynamics 365 for Finance & Operations
    • Dynamics 365 Sales Insights
    • Dynamics 365 Business Central
    • Dynamics 365 Business Central (on-premises)
    • Dynamics NAV
    • Event Hubs
    • Service Bus
    • SQL Server
  • Two of Flow’s plan-based limits are being removed:
  • 5-minute maximum flow frequency
  • 2,000 maximum runs per user, per month. Existing user-based limits on API requests will remain in place for the purposes of service assurance, and there is one new daily API request limit being introduced at this time. Go here to learn more about Flow service limits.